We are seeking a professional, organized, and proactive individual to join our Client's team as a Receptionist & Senior Administrator. This role is essential in maintaining the company's positive image, ensuring a welcoming environment for all visitors, and supporting various office and event-related tasks.

WHAT YOU'LL DO IN A DAY

Receptionist Duties:

• Greet visitors in a manner that positively reflects our company brand.
• Answer and direct all incoming phone calls and inquiries with tact and professionalism.
• Arrange for courier pick-up and distribute mail.
• Update and manage the corporate phone directory.

Hospitality Coordinator Duties:

• Maintain a consistently neat and clean environment in the office, meeting rooms, terrace, kitchen, lounge, and golf simulator areas.
• Keep inventory, order, and neatly put away weekly groceries and event supplies at least three times a week. 
• Assist with the coordination and planning of various hospitality events, including conferences, meetings, and special events.
• Ensure a positive experience for guests by managing their needs, providing information, and handling requests.
• Oversee the setup of the lounge and meeting rooms for events and meetings, ensuring proper setup and tidying up afterward.
• Arrange catering services for events, including menu selection, ordering, and coordination with catering staff.
• Liaise with external vendors, such as florists, decorators, and audio-visual teams, to ensure seamless event execution.
• Assist the Office Manager with property management queries, third-party vendors, and technical support as required to ensure that premises are clean, well-maintained, and all amenities and office equipment are functioning properly.

Administrative Support:

• Assist with Salesforce database updates, reports, and general data entry.
• Manage the offsite records process, tracking, and storage.
• Provide administrative support to management, including drafting correspondence, creating PowerPoint presentations, conducting research, creating schedules, and other projects as requested.
• Provide administrative support to office staff, such as file creation, filing, photocopying, or scanning.

WHAT YOU BRING TO THE TABLE

• Minimum 5 years prior experience in a receptionist or administrative role, preferably in a corporate environment.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Experience with event planning and coordination is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Salesforce or other CRM systems is preferred.
• Willingness to work onsite and flexible hours: either from 8:30 am to 4:30 pm or from 10 am to 6 pm.