- Senior Assistant to the President
- kitchener, Ontario
- Senior Assistant to the President Hybrid work from home and in office on set days
As the Senior Assistant to the President your focus will be the maximize the efficient operation of the Presidents office.
WHAT YOULL DO IN A DAY
Presidential Office Support
Maintain daily inbox communication; triaging and prioritizing for follow-up on issues and concerns, including those of a sensitive or confidential nature.
Respond on behalf of the President in a timely and appropriate manner.
Manage a very active calendar, ensuring the President has material prepped for meetings. Plan, coordinate and ensure the Presidents schedule is followed and respected.
Serve as a gateway role for communication with the President. Handle issues proactively, balancing requests for availability with respect for sensitivity and urgency.
Serve as the key bridge for communication between the President and internal teams and external contractors.
Attend meetings with the President and independently take notes for the President.
Maintain action items and priorities for regular review and updating.
Attend project meetings, take notes, and prepare meeting summaries and registries for action items.
Follow up, as directed by the President, to ensure action items are completed with updated reports delivered to President as required by him.
Prepare and/or maintain spreadsheets, reports, and correspondence regarding project activities. Prepare and/or maintain reporting documents. Ensure the lines of communication remain open between the President and Project Teams.
WHAT YOU BRING TO THE TABLE
Extremely high attention to detail
Readily adapts; understands and appreciates that different situations require different approaches
Comfortable navigating ambiguous or uncertain situations
Curious; not afraid to ask questions
A proven track record of team collaboration
Strong written and verbal communication skills
Strong computer skills with an enthusiasm for innovation. Comfortable with new technology
Proficient and comfortable in a Microsoft Team environment
Demonstrated ability to handle confidential and/or sensitive information with discretion and tact
Poly Tech Talent is committed to an inclusive, equitable process. Accommodations are available on request for candidates taking part in all aspects of our selection process