• Logistics Support Coordinator
    • Toronto, On-site (In office)
    • M4S 3B1
    • Permanent
    • Location:      Toronto, ON, Yonge + Eglinton (in office) 

      Industry:       Global Engineering and Procurement

      Type:             Permanent Fulltime



      Our client is a distributor and global engineering, procurement company with operations in Asia and North America – they are currently looking for a bright, motivated individual to join their team of talented professionals.

      The Logistics/Documentation Coordinator is responsible for providing timely answers to the following:

      • Where is my shipment? 
      • What Ocean or Air and inland options are best suited to get the product to its final destination? 
      • What documentation is required for importation/customs clearance into CAD/US and Latin America?
      • What is the import duty rate on…? What about countervailing duties? Antidumping?


      • Source quotes for ocean freight, de-stuffing, transload and local delivery depending on purchase terms
      • Manage freight surcharge requests and acquire approval to proceed on shipments
      • Prepare and file ISF document with customs broker 24-96 hours before US bound vessel departure 
      • On time compiling, verification and submission of import clearance documents 
      • Accurate shipment entry into P21—VR>CR>PT> Voucher for payment 
      • Creation of appropriate invoicing (ship notice) and mill payment package folders
      • Announce shipment and relevant service updates to warehouses/customers
      • Relay final mile instructions to our US or CAD broker as well as trucker
      • Ensure MTRs & PLs meet customer/industry specifications. Manage document send outs
      • Track incoming shipments and provide updates to team and warehouses 
      • Follow up with forwarder or carrier for delivery confirmations  
      • Troubleshoot any issues such as port/terminal congestion, delivery delays, storage  
      • Assist with expediting of documents from the Mills/Suppliers  
      • Analyze and report on the Drewry Index each week to capture freight market trends
      • Review ADD/CVD cases for new investigations/Yearly & Sunset review, save relevant documents and update changes if applicable. Routine check on base duty rates
      • Reconcile and approve monthly US and CAD broker statements, freight forwarders, carriers etc
      • Contribute to continuous improvement of processes to increase efficiency and accuracy
      • Ensure Standard Operating Procedure manuals are up to date and reflect current processes
      • Assist with Knowledge and Information Management using our enterprise software (Epicor P21)


      • Critical thinking, ability to analyze situations/docs and quickly find solutions - You are solutions focused, critical thinker with excellent communication skills
      • High degree of accuracy/detail oriented with Strong interpersonal skills and a willingness to assume responsibility 
      • 3 + years logistics experience (heavy emphasis on importation but some export knowledge is an asset)
      • Proactive with superior time management skills and A strong sense of ‘customer service’.
      • Intermediate-Advance MS Office

Poly Tech Talent Inc. is committed to accommodating the individual needs of job candidates, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), within our recruitment processes and skills testing practices. Job candidates are asked to contact us if you require any accommodations to ensure your equal participation in recruitment and job selection processes.