Poly Tech Talent Privacy Policy

Privacy Policy

Effective Date:  January 1, 2020
Last Updated: July 31, 2025

Poly Tech Talent Inc. (“Poly Tech Talent,” “we,” “us,” or “our”) is committed to protecting your privacy. This policy explains how we collect, use, and safeguard personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA).

By using our website (https://polytechtalent.com) or engaging our services, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect personal information such as:

  • Contact details (name, email, phone, address)
  • Employment information (resume, job history, skills, references)
  • Payroll and banking information (for employees and consultants)
  • Client and vendor contact information
  • Website usage data (IP address, browser type, site activity, analytics data)

2. How We Use Information

We collect and use personal information for purposes including:

  • Recruitment, screening, and placement of candidates
  • Managing employment, payroll, and benefits
  • Supporting client and supplier relationships
  • Operating and improving our website and services
  • Meeting legal, contractual, and regulatory requirements

We do not sell or rent personal information.

3. Sharing of Information

We may share personal information with:

  • Clients, for recruitment and placement purposes
  • Trusted third-party service providers (e.g., payroll processors, IT support, cloud hosting, analytics vendors) under confidentiality obligations
  • Government or regulators if required by law

Some information may be stored or processed outside of Canada. While subject to the laws of those jurisdictions, we require service providers to maintain protections equivalent to Canadian standards.

4. Cookies and Analytics

We and our partners use cookies and similar technologies to improve your browsing experience, remember preferences, and analyze website traffic.

  • Session cookies – temporary, deleted when you close your browser
  • Persistent cookies – stored for repeat visits (e.g., saving login preferences)
  • Third-party cookies – from analytics tools (e.g., Google Analytics)

You can disable cookies in your browser, but some website features may not function properly.

We use Google Analytics to understand how visitors use our site. Data collected (e.g., pages visited, time on site) is not tied to personally identifiable information. For details, see Google’s Privacy Policy.

5. Children’s Privacy

Our services are designed for adults seeking professional employment opportunities and for organizations hiring talent. We do not recruit or place individuals under the age of 18, and we do not knowingly collect personal information from minors. If we become aware that information has been provided to us by someone under 18, we will securely delete it.


6. Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. For example:

  • Client records may be retained to comply with Canada Revenue Agency (CRA) requirements
  • Candidate resumes may be retained for future opportunities, unless you request deletion

Once no longer required, personal information is securely deleted, anonymized, or destroyed.

7. Your Rights

Under PIPEDA, you have the right to:

  • Request access to your personal information
  • Request corrections to ensure accuracy
  • Withdraw consent for future use (subject to legal or contractual restrictions)

Requests can be directed to our Privacy Officer (see Section 10).

8. Data Protection and Security

We use physical, technical, and administrative safeguards to protect your information, including:

  • Encryption, secure servers, and password protection
  • Restricted access to authorized personnel only
  • Secure disposal of physical files
  • Employee privacy training

While we take reasonable precautions, no method of transmission over the internet or storage is 100% secure.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date. If changes are material, we will provide notice via our website or by direct communication when possible.

10. Contact Us

If you have questions, requests, or concerns about this Privacy Policy, please contact:

Privacy Officer
Poly Tech Talent Inc.
Email: info@polytechtalent.com (Attn: Privacy Officer)

You may also contact the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.