• Corporate Relations Advisor
    • North York, Hybrid
    • Permanent
    • Corporate Relations Advisor/Administrator – 

      As a small, independent, not-for-profit organization committed to ensuring the dignified and respectful treatment of all in Ontario, this team of 40 dedicated professionals operates in a flexible, hybrid work environment that emphasizes work-life balance and a family-like culture, who values autonomy, collaboration, and the ability to take initiative.

      What you will do in a day:

      Board Administration/ CEO/Registrar & Executive Office

      • Schedule, coordinate, and attend all Board and committee meetings, while also ensuring the completion of meeting minutes
      • Act as a trusted liaison for both internal and external stakeholders, handling inquiries and managing communication for the CEO/Registrar and Snr Mngmnt
      • Coordinate logistics, meeting materials, and facilitation for the AGM and other meetings
      • Maintain an updated online library of board-related documentation on Board vantage, and ensure current Board, committee, and policy information is maintained (online)
      • Develop a comprehensive understanding of corporate by-laws, committee policies, administrative procedures, and terms of reference to ensure effective operation and compliance
      • Facilitate communications between internal teams and external stakeholders
      • Prepare and distribute presentations, reports, correspondence and documents
      • Protect confidential information with discretion and integrity, following strict protocols to safeguard data and maintain trust, while upholding standards
      • Provide senior administrative support to the CEO/Registrar while seeking out opportunities to improve administrative processes

      Committee Coordination

      • Collaborate with the Selection Committee to review applications for Discipline/Appeals Committee membership and recommend BAO Board of Directors appointments, while managing recruitment, reference checks, training, and roster maintenance for Committee applicants.
      • Act as a hearing coordinator, facilitating clear and effective communication between all parties, managing tribunal records and ensuring a transparent and efficient process.
      • Organize panel members and legal representatives for hearings, handle logistics, ensure prompt communication, and establish policies and procedures for committee members, including updating Terms of Reference, overseeing procurement, and preparing reports.
      • Collaborate with the Trustee and CFO to ensure claims processed accordingly

      Knowledge, Skills & Abilities

      • Post-secondary education in a related discipline
      • Experience in non-profit board governance and knowledge of the Ontario Not-For-Profit Corporations Act, 2010 (ONCA) is strongly preferred
      • Minimum of 5 years of progressive experience in senior administrative roles.
      • Excellent organizational skills and strong attention to detail.
      • Flexible and able to multitask; can work within a dynamic, fast paced environmnt
      • Ability to represent the Office of the CEO in a professional manner
      • Sound judgement and the ability to work with confidential and sensitive information in a discrete manner.
      • Thrives both as an individual contributor but also appreciates teamwork.
      • Advanced proficiency using MS Office, Teams, and other business tools

       

Poly Tech Talent Inc. is committed to accommodating the individual needs of job candidates, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), within our recruitment processes and skills testing practices. Job candidates are asked to contact us if you require any accommodations to ensure your equal participation in recruitment and job selection processes.