• Administrative Assistant
    • Toronto (Uptown)
    • M4S 3B1
    • Contract
    • The Role:   Administrative Assistant

      Location:       Uptown (Yonge & Eg)
      Type:              Maternity Leave Contract (12-14 months)         


      As the Administrative Assistant you will be an important part of the day to day operations. This medium size business is run by a team of highly efficient professionals, who will rely on you to assist with a variety of tasks. Specifically, you will support the sales, logistics and general operations side of the business.

      If you are an organizer and love to keep other on task, this could be an excellent fit for you!


      • Monitoring office supplies and balancing to avoid stock-outs or excess product
      • Filing and file system management, including periodic hard copy file migration
      • Overseeing smooth running of office/building issues & maintenance of common areas
      • Coordinating maintenance of office equipment; liaising with service technicians
      • Daily bank deposits to local branch
      • Front desk reception, manage/greet incoming and outgoing traffic
      • Managing customer requests for factory certificates (MTRs) from overseas vendors
      • Forwarding ISO, CRNs to customers on request
      • Pulling, researching or entering data into spreadsheets and databases
      • Confirming deliveries / freight forwarders
      • Additional projects as required (e.g. special mailings, packaging of samples and preparing proforma invoice for samples to send outside Canada, Christmas card mailings, Christmas gift listing and ordering, travel or event planning)
      • Assist with identifying opportunities to enhance or improve business processes via integration, or, as necessary, minimize the impact of integration on those processes
      • Where necessary, provide guidance to members of the team


      • Strong people skills, Excellent communication skills, both written and verbal
      • Two plus years experience in an Administrative / Reception role
      • Operations experience a real plus, especially related to overseas shipments
      • Intermediate MS Office skills; Advanced Excel skills a plus
      • Sense of ownership for ensuring the office is running smoothly. An eye for seeing what needs to be done without being instructed
      • A positive ‘can do’ attitude
      • Excellent time management and multitasking abilities to meet deadlines in a fast paced environment.
      • Detail-oriented and able to take a project from start to finish
      • A self-starter who can work independently as well in a team
      • A strong sense of ‘customer service’


Poly Tech Talent Inc. is committed to accommodating the individual needs of job candidates, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), within our recruitment processes and skills testing practices. Job candidates are asked to contact us if you require any accommodations to ensure your equal participation in recruitment and job selection processes.